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The course element Profile allows participants of a course to introduce themselves. The course author can adapt and personalise the profile with any number of freely definable text fields.


Usage: Learners' View


If you open the course element Profile, you will see an overview of all previously created and approved profiles. The navigation bar can be used to filter profiles alphabetically. All profiles are sorted by last name.

Your own profile is always displayed at the top of the list. If you do not yet have a profile, you will see the entry Create.

Overview course element profile

Functions for users

As a user, you have access to the following functions in a course element of the type Profile:

Create profile

Each participant can create exactly one profile per course element. 

  1. Open the course element Profile.
  2. Click on Create.
Create button

3. Enter the relevant information in the text fields configured by the author. In the case of free text fields, you can choose between different text formatting options. Further information can be found on the page Text editor.

4. If configured for your user type, you can optionally add a profile picture.

Note that providing information is voluntary. There is no required information for creating a profile. It is up to you to decide which information you would like to share and which not.  

Enter information

5. Then decide on the visibility of your profile. If you activate the checkbox at the bottom of the page, the profile will only be visible to other enrolled course participants (i. e. not public).

If you deactivate the checkbox, you agree to your course being published, which means that the content of your profile will also be visible to guests.

6. Click on Save to complete the creation process.

Save profile

View profile

In the course element Profile, you can view and read existing profiles.  

  1. Open the course element Profile.
  2. If you have already created at least one profile, a navigation bar will appear below the element title. A letter will be highlighted if there is at least one last name within a profile that starts with it.
  3. Select the profile you want to view by clicking on it.
Click a profile
4. The profile opens, and you can view the information that person decided to share with other users.
Opened profile

Edit profile

You can edit and adapt your profile information as well as your profile picture at any time.  

  1. Open the course element Profile.
  2. Click on your profile to open it.

3. Click on the pencil icon.

Edit symbol

4. The same window as for creating a new profile opens. Make your desired changes. You also have the option to change or delete your profile picture.

5. Click on Save to complete the editing process.

Complete editing process

Delete profile

This option allows you to delete your profile. It will be removed from the course element Profile and no longer visible to other users. 

  1. Open the course element Profile.
  2. Click on the trash can icon in the upper right corner.

Delete symbol

3. Confirm the deletion process with Yes.

If you delete your profile, all embedded information as well as your profile picture will be deleted.  

You can create a new profile at any time if there are no restrictions preventing it.

Confirm deletion process

Configuration: Authors' View

In the course editor

The following functions are available to you in the course editor:

Add a course element profile

To integrate a course element into your course, proceed as follows:

Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

Switch from the course view to the editing mode


Select a course element from the menu on the right.

Select course element


In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

Insert course element into the course tree


The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

Configure and publish course element

General configuration settings

Title and description

Course editor settings in the tab title and description

You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

(warning)  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

SubtitleYou can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.

Here you can describe the course element. The description will appear in the content area below the title.

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.


Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. For an example of the different setting options, refer to the help page Displaying information about the course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.
IDYou will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.


In the areas Visibility and Access, authors and course owners can individually determine the presentation of course elements. If no input is made in the access area, the content of a course element will by default be visible to all course participants after publishing the element. Apart from the general options listed below, additional configuration options are available depending on the course element.

The following general options are available for the configuration of visibility and access:

Course editor - Tab visibility and access

General configuration optionsDescription
Blocked for learners

If you select this checkbox, all other configuration options will disappear. The course element content is now exclusively accessible for tutors and administrators of the course.

Block access or visibility for learners
Depending on dateMark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.

Set access or visibility rights depending on dates

Depending on group

Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.

If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all non-members of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.

Set access or visibility rights depending on groups

Depending on assessmentHere, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. 

If you select the option Check for "passed", you will be able to choose a course element from the input field Course element, which the user must have passed as a prerequisite to accessing this course element. 

If you select the option Check score, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.

Set access or visibility rights depending on assessments

Depending on attribute

The visibility of this option is system-dependent.

Via this option, you can set visibility or access rights according to user attributes. Only users who meet the predefined attributes will be able to see the course element or have access to its content. Multiple attributes need to be linked with an operator (AND/OR).

Different kinds of relational operators might be available depending on the selected attribute. For example:

  • "contains the value"
  • "does not contain value"
  • "has exactly the value"
  • "does not have value"
  • "starts with value"
  • "ends with value"
  • "greater than" (>)
  • "less than" (<)
  • "greater than/equals" (<=)
  • "less than/equals" (>=)

A list of all available attributes of several selected institutions can be found on the page Overview of the OPAL-Shibboleth attributes.

Set access or visibility rights depending on attributes

Apply rules also for author, owner and tutorThis option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.

Apply rules also for author, owner and tutor

PasswordThis option is only available in the area Access and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.

Set access or visibility rights depending on passwords

Display expert modeClick on the button Display expert mode to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page Publishing within courses (expert mode).
Set access or visibility rights in the expert mode
Advanced configuration optionsIn the case of individual course element types, there are further attributes to configure access to editing rights for course participants.

If various restrictive single options are set, they will be linked with AND, i.e. all conditions of the single options must be met for the user to see and have access to the course element. The only exceptions are the single options Attributes. In this case, various restrictive single options can also be linked with OR. The OR linking only requires the fulfilment of one condition in order to enable visibility or access, unless other restrictive single options prevent this.

All restrictions are also automatically valid for all subordinate course elements.

Note about hiding access restrictions

If a course element is visible, but there are

  • current or future access restrictions or
  • restricted rights for the course element,

the user will be informed accordingly when accessing the course element. This information helps the user to learn more about the functions available, e.g. which functions will be available at what time and under what conditions.

If required, however, you can hide this information text (from the user) for each course element individually.

Notification message about existing access and authorisation restrictions in the course view:

Course element with notification message about authorisation restrictions


To hide this message, open the course editor and switch to the Visibility tab of the respective course element.

In the section Information if course node is visible but not accessible (max. 248 characters), remove the check mark in front of the entry Show access restrictions below the text field.

Publish your changes.

Course editor setting to hide notification message


The note will no longer be visible in the course view.

Course element without notification message about authorisation restrictions

For individual course element types, there are further attributes which can be used to regulate access to editing rights for course participants.

The following editing rights can be restricted or extended using the general configuration attributes (depending on date, group, etc.):

  • Assignment
  • Edit task folder  
  • Drop box - Delete own solutions
  • Drop box  
  • Return box
  • Assessment
  • Sample solution
  • Read  
  • Read and write
  • Moderate
File Dialogue
  • Only file download / read in the forum  
  • File up- and download/ read and write in the forum
  • Edit or delete files / Moderate in the forum
  • Read  
  • Read and write
  • Moderate
  • Read  
  • Add and edit dates
Link List
  • Display  
  • Display and add
  • Display, edit, and delete
  • Display  
  • Display and edit
  • Read
  • Write
  • Manage
  • Download
  • Upload
  • Delete
  • Read  
  • Read and write
  • Moderate
  • Display  
  • Display and edit
  • Display
  • Add

Configurable in the tab Visibility :

  • Conduct test
  • View assessment
  • View results
  • Read  
  • Add and edit articles


In this tab, you have the possibility to decide which user properties should be displayed in a profile. Detailed instructions are given in the following section Special configuration settings.

MultilingualismIn this tab, different translations can be added to individual course element areas.

Special configuration settings

To change the settings in the tab Configuration, open the course element Profile and switch to the tab Configuration.

The following functions are available to you in the tab Configuration:

Selection of user properties:

  • By selecting the desired checkboxes, you can decide which user properties stored in the system should be listed in a profile.
  • If a user creates a profile, their personal data will be displayed in the selected property fields. However, the user can decide for themselves which content they want to share and which information they want to delete or change.
  • If you disable the user property Last name, all the profiles will be displayed in an overview, since they cannot be sorted alphabetically.

Add new fields:

  • This option allows you to add more user properties to a profile. Click the Add button and enter a title in the text field. Using the plus and minus symbols, you can create or remove fields.

Click on Save to confirm your settings.

You can also use the course element Profile to gather opinions or expectations from your course participants.

Configuration tab in the course element profile
In the course view

In the course view of a course element Profile, you have access to all functions available to users. Detailed information on all functions is given in the section Functions for users. Course owners cannot only edit and delete their own profiles, but also those of their course participants.

As a course supervisor, you can assign extended rights for a course element's additional editing functions to individual or even all course users. These rights can be configured in the tab Access. Further information can be found in the section General configuration settings on this page.