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Right groups enable the assignment of specific administrative rights for a course. They are created and managed by a course tutor. Per right group, it is possible to assign selected individual rights for specific parts of the course administration. This allows additional users to support the course supervision without having full administrative rights.

The following rights can be configured individually for a right group:

  • Group management
  • Course editor
  • Data archiving
  • Assessment tool
  • Glossary tool
  • Statistics
Content

Related topics

Open rights management

To open the rights management, proceed as follows:

1

Open the course.

Open rights management

2Use the upper function menu to switch to the rights management of the course.


Create new right group

To create a right group, proceed as follows:

1

Open the course and use the upper function menu to switch to the rights management of the course.

Open rights management

2

Select the New right group function from the rights management toolbox.

New right group function

3

Assign a title for the new right group. You can choose any name. All special characters and numbers are allowed. The name of the group appears in the overview of the right group and in the right group area in the course navigation.

Create new right group

4

Optionally, you can also enter a detailed description for the right group. This description is displayed on the summary page when you open the right group.

5

Save your entries by clicking on Finish.


Manage the members of a right group

Add or remove users to/from a right group as follows:

1

Open the course and select the rights management entry from the navigation. Click here directly on the title of the right group you wish to edit. 

Open right group

2

Then switch to the Members tab.

Add members to a right group

3

Here you can determine whether the right group members should be able to see all or no other members.

4

You can use the Import user or Add participant button to add more members to the right group. Right group members do not have the right to administer the respective right group.

Users with the external user role can be found in the user search but cannot be added to groups. These are often users who have self-registered themselves in the system and have not yet been assigned to any institution within it. They do not have full user rights and can therefore only use the platform's functions to a limited extent until a user administrator of an institution has confirmed them. For an overview of all user roles and rights available in the system, see the Roles and rights help page.

If the Get consent for membership from users option has been activated for this group, added users will directly be assigned to the Invited list. As soon as they accept the invitation to join the group, they will automatically be moved to the Member list.


Manage the rights of a right group

1

Open the course and select the rights management entry from the navigation. Click here directly on the title of the right group you wish to edit. 

Open right group

2

Switch to the Rights tab. Here you can assign the right to access and use the following course tools:

  • Group management
  • Course editor
  • Data archiving
  • Assessment tool
  • Glossary tool
  • Statistics

Configure rights


Configure group tools

The following group tools are available for right groups:

The following tools are available for groups:


Information

In this area, content created by the tutor is displayed.

Calendar

The calendar can be used to jointly schedule appointments. If the Visible to everyone in the course option is activated, group appointments can also be displayed in the course calendar.

Folder

Depending on the settings configured by the tutor, learners can download, upload, and create files in this group tool.



Email

Via the email form, group participants can communicate with other participants as well as with their tutors.

Regardless of whether you wish to send an email to tutors or participants, you can generally choose between the All and Select individually option to select the recipients of the email. However, the display of these two options is linked to the group settings for displaying member names.

For example, if the Members can see members option is disabled in the group configuration, group participants will only be able to see and select the Email to participants entry in the group mailing section of the course view. In other words, they will only be able to send emails to all members of the group but not to individual recipients. The latter will only be possible if the Members can see members option is enabled in the group configuration.

These settings do not apply to course supervisors and group tutors, as these user roles can always select individual participants as recipients.

When communicating with several recipients, you can use the placeholders $firstname and $lastname in the subject or message to address an individual user.

The possible total size of the attachment and the remaining storage space are also displayed in the form.

In contrast to course supervisors and group tutors, group participants cannot use this tool to send emails to users who are still on the waiting list.

Independently of the email group tool, group tutors can also use a group email address to contact participants or tutors collectively by email. For more information, see the Use group email addresses help page.

Forum

In the forum, participants can exchange information, discuss important matters, and address questions to the tutors.

Wiki

With a wiki, articles and content can be easily created and collaboratively edited with other users.

BlogA blog is an electronic diary whose individual entries are displayed in chronological order, starting with the most current one. Entries may contain information, images and videos. Using the blog group tool, you can integrate a shared blog into a group. Depending on the tutor's settings, learners will have the right to read, write or moderate in the group blog.

ePortfolio

You can add your own posts (artefacts) to the collaborative folder.


Edit right group

1

Open the course and select the rights management entry from the navigation. Click here directly on the title of the right group you wish to edit. 

Open right group

2

The group overview of this group will open in the middle of the page. Click on Edit to switch to the edit view of the respective group.

3

Make the desired changes in each area.

What you can do in the individual tabs:

  • Description: customise the title and description or add a picture to the group
  • Tools: configure collaborative group tools for the members of this group to support communication within the group
  • Rights: configure the course areas for which the group members should receive rights
  • Configuration: define group membership settings
  • Members: assign or remove users to/from the group

Edit right group


Notes on available functions per course tool

Course toolNotes
Course editorThe right to access the course editor includes all functions within the editor, but not the option to copy the course or configure further course settings.