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The course element Portfolio Task allows you to provide tasks for learners and to evaluate their performance. You may design the portfolio according to your wishes and share relevant information for processing the task with the participants. Learners have the opportunity to submit their answers in the predetermined format and scope. After submission, the answers of the participants can be viewed and assessed.

Usage: Learners' View


The course element Portfolio Task allows you to make tasks available to learners. You will be able to assign the task and edit it. In addition, a deadline (if any) will be displayed.

Overview course element portfolio task
Functions for users

As a user, you have the following options in a course element Portfolio Task:

Assign task

To assign a task, open the course element Portfolio Task. Then click on Assign task.
Assign task button

Open task

After the task has been assigned, you can view its content. In addition, you will also be provided with further information on the content, the requirements, etc.

Once a task has been assigned, click on Open task to view and edit it.

Open task button
The portfolio task will open in a new tab. Use the menu on the left to navigate through the structure.
Opened task

Add artefact

To edit the task, you have the option to add text artefacts, file artefacts or a live blog

  1. Go the course element Portfolio task and open the corresponding task.
  2. Now you have the following options:
  • Create text artefact (option 1)
  • Create file artefact (option 2)
  • Create live blog (option 3)
  • Link to artefact (option 4)
  • More functions (option 5) 

Artefact options

Create text artefact (option 1)

  • Click on Create and select the entry Text artefact.
  • Enter a title and content in the appropriate text fields. Optionally add metadata (description, tags, reflection).
  • Confirm that you are the author of the artefact by selecting the checkbox.
  • Click the Finish button to complete the creation process.

Create text artefact

Create text artefact

Create file artefact (option 2)

  • Click on Create and select the entry File artefact.
  • Enter a title and upload a file using Select file.
  • Optionally add metadata (description, tags, reflection).
  • Confirm that you are the author of the artefact by selecting the checkbox.
  • Click the Finish button to complete the creation process.
Create file artefact

Create live blog (option 3)

  • Click on Create and select the entry Live blog (blog).
  • Enter a title in the appropriate text field.
  • Optionally add metadata (description, tags, reflection).
  • Click the Finish button to complete the creation process.
Create live blog

Link to artefact (option 4)

  • Click on Link to artefact.
  • Now select the artefact you wish to link and click on Insert.
Link artefacts

More functions (option 5)

  • Click on the icon for further options/settings. Now you have the following options:  
  • Remove artefact : Use this option to remove an artefact from the portfolio task. 
  • Move artefact: This option allows you to move artefacts.  
  • Reflection of your choice into the collaborative folder: Here you can add a reflection. Confirm the process with Save.
More functions

Submit task

When all exercises have been completed, you can submit the task. To do this, click on Submit task in the upper left corner. Please note that it will no longer be possible to process the task after its submission. Your submitted artefacts can only be viewed by the course supervisor.
Submit task

Usage: Authors' View

In the course editor

In the course editor, you have the following options:

Add a course element portfolio task

To integrate a course element into your course, proceed as follows:


Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

Switch from the course view to the editing mode


Select a course element from the menu on the right.

Select course element


In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

Insert course element into the course tree


The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

Configure and publish course element

General configuration settings

In the course editor, you will find the following configuration tabs:

Title and description

Course editor settings in the tab title and description


You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

(warning)  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

SubtitleYou can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.

Here you can describe the course element. The description will appear in the content area below the title.

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.


Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. For an example of the different setting options, refer to the help page Displaying information about the course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.
IDYou will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.


In the areas Visibility and Access, authors and course owners can individually determine the presentation of course elements. If no input is made in the access area, the content of a course element will by default be visible to all course participants after publishing the element. Apart from the general options listed below, additional configuration options are available depending on the course element.

The following general options are available for the configuration of visibility and access:

Course editor - Tab visibility and access

General configuration optionsDescription
Only blocked for guests

Ist diese Checkbox markiert, ist das Element oder die Funktion ausschließlich für angemeldete Lernende, Betreuer und Administratoren des Kurses verfügbar.

Diese Checkbox ist nur notwendig, wenn Sie in einem sonst öffentlichen Kurs (Publikationsstatus "Öffentlich - Für jeden sichtbar" bzw. BARG ) einzelne Kursbausteine oder Funktionsabschnitte dennoch für Gäste sperren und nur für angemeldete Nutzer zugänglich machen wollen.

Hat Ihr Kurs den Publikationsstatus "Öffentlich - für registrierte Nutzer" haben nicht angemeldete Nutzer (= Gäste) grundsätzlich keinen Zugang zum Kurs.

Blocked for learners

Wenn Sie die Checkbox markieren, ist der Bereich oder Funktionsabschnitt ausschließlich für Betreuer und Administratoren des Kurses sichtbar bzw zugänglich. Angemeldete Lernende und auch nicht registrierte Gäste sehen das Element nicht bzw. haben keinen Zugang zum Inhalt.

Block access or visibility for learners
Depending on dateMark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.

Set access or visibility rights depending on dates

Depending on group

Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.

If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all non-members of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.

Set access or visibility rights depending on groups

Depending on assessmentHere, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. 

If you select the option Check for "passed", you will be able to choose a course element from the input field Course element, which the user must have passed as a prerequisite to accessing this course element. 

If you select the option Check score, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.

Set access or visibility rights depending on assessments

Depending on attribute

Whether or not this option is displayed is system-dependent. You can use it to set visibility or access privileges according to user attributes. Only users who meet the predefined conditions will see the course element or have access to its content. If you want to use several attributes, you need to link them with one of the operators (AND/OR) above the attribute list.

The following comparison operators can be used depending on the selected attribute:

  • "contains the value"
  • "does not contain value"
  • "has exactly the value"
  • "does not have value"
  • "starts with value"
  • "ends with value"
  • "greater than" (>)
  • "less than" (<)
  • "greater than/equals" (<=)
  • "less than/equals" (>=)

See the Overview of OPAL-Shibboleth attributes page for a list of attributes available for selected institutions.

OPAL School authors can use the Main school attribute to restrict course access to their own school. An example can be found on the Publish course only for users of one/my school help page.

The verification of the created attribute rules is not case-sensitive to the specified values. That means, for example, if your access rule reads "Study group" attribute contains the value "Law", the actual verification will be done with the word "law" in lowercase. As a result, the course element will be accessible both to users in the "Law" and to users in the "Family law" study group alike.

Set access or visibility rights depending on attributes

Apply rules also for author, owner and tutorThis option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.

Apply rules also for author, owner and tutor

PasswordThis option is only available in the area Access and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.

Set access or visibility rights depending on passwords

Display expert modeClick on the button Display expert mode to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page Publishing within courses (expert mode).
Set access or visibility rights in the expert mode
Advanced configuration optionsIn the case of individual course element types, there are further attributes to configure access to editing rights for course participants.

If various restrictive single options are set, they will be linked with AND, i.e. all conditions of the single options must be met for the user to see and have access to the course element. The only exceptions are the single options Attributes. In this case, various restrictive single options can also be linked with OR. The OR linking only requires the fulfilment of one condition in order to enable visibility or access, unless other restrictive single options prevent this.

All restrictions are also automatically valid for all subordinate course elements.

Note about hiding access restrictions

If a course element is visible, but there are

  • current or future access restrictions or
  • restricted rights for the course element,

the user will be informed accordingly when accessing the course element. This information helps the user to learn more about the functions available, e.g. which functions will be available at what time and under what conditions.

If required, however, you can hide this information text (from the user) for each course element individually.

Notification message about existing access and authorisation restrictions in the course view:

Course element with notification message about authorisation restrictions


To hide this message, open the course editor and switch to the Visibility tab of the respective course element.

In the section Information if course node is visible but not accessible (max. 248 characters), remove the check mark in front of the entry Show access restrictions below the text field.

Publish your changes.

Course editor setting to hide notification message


The note will no longer be visible in the course view.

Course element without notification message about authorisation restrictions

Learning content

In this tab, you can select or create a portfolio template. You may also configure various configuration settings and edit the portfolio task. Detailed instructions are given in the section Special configuration settings in the learning content tab.


Here you can configure various settings for the assessment of the portfolio task. Detailed information on all options can be found in the section Special configuration settings in the assessment tab.

MultilingualismIn this tab, different translations can be added to individual course element areas.

Special configuration settings in the learning content tab

Select or create portfolio template

The following options are available:

  • Select a portfolio template (option 1)
  • Create a portfolio template (option 2)
  1. Open the course editor of the course element Portfolio Task and switch to the tab Learning content.
  2. Click on Select or create portfolio template.
Select or create portfolio template button
3. A page with the functions to select and create a portfolio template will open. Decide on one of the above-mentioned options.
Two options

Select a portfolio template (option 1)  

  • To use an existing portfolio template, select the desired resource by clicking on the plus icon in the Actions column.

Select portfolio template link

Create a portfolio template (option 2) 

  • To create a new portfolio template, click on Create. A page for creating a new portfolio template will open.
  • Enter a title and optionally a description in the appropriate text fields.
  • Click on Save.
  • If necessary, upload an image for the detailed view.
  • Click on Finish to complete the creation process.

Create a portfolio task
4. Your selected/created portfolio template will then be displayed under Portfolio template selected.
Portfolio template selected

Functions after adding a portfolio template

Replace portfolio template

Click on Replace portfolio template to replace the portfolio template with another portfolio template. To select or create a new template, proceed in the same way as described in the above section Select or create portfolio template (step 3).

Please note that this feature will only be available if no user has yet assigned the portfolio task.


Click on Edit to adjust the portfolio template. Further information can be found on the help page for the learning resource Portfolio task.

To detailed view
Use the button To detailed view to switch to the detailed view of the added portfolio template. Among other things, you will find information on the supervisors and access rights in this area. For further information, refer to the help page Functions of the detailed view.

Configure portfolio task

You have the following options:

  • Deadline: Here you can set a submission deadline for the portfolio task. If there is no deadline, select the checkbox next to None. If you wish to set a deadline, select the checkbox next to Fix and enter the desired date. In the case of a relative deadline, select the checkbox next to Relative. Specify the number of months, weeks, and days until the deadline. Then click on Save.
  • Message for users: If necessary, you may enter a message for the users in the provided text field. Information on formatting options can be found here. Then click on Save.
Configure portfolio task

Special configuration settings in the assessment tab

Here you have the option to configure various settings for the later assessment. Further information is provided on the help page Assessment.
Assessment tab
In the course view

In the course view, you have access to all functions available to users. Detailed information can be found on the help page Functions for users.