Page tree
Skip to end of metadata
Go to start of metadata

Icon Kursbaustein OrdnerThe course element Folder allows you to display, download, upload or create files and subfolders to structure your course or group materials.

The existing subfolders and files are displayed in a tabular overview. In addition to the file name, information about the file type, the file size and the modification date are included.


Content

Usage: Learners' View

Overview

After opening the course element Folder , you will see a tabular overview of the files and subfolders contained in this folder.

This table lists information on the stored content. This includes, for example:

  • the title of the content,
  • the date on which the content was last modified,
  • the licence (if any),
  • actions available for each folder (depending on the course author's settings).

The course supervisor can assign various rights for a folder. The available functions depend on these settings.

User view course element folder

Functions for users

The following functions are available to users within a course element Folder :

Subscribe to changes in the folder

You can subscribe to course elements to get automatically informed about changes.
 How to do that?

To subscribe to a course element, proceed as follows:

  1. Open the relevant course and go to the desired course element.
  2. Click the Subscribe button in the upper right corner of the course element view.

Example: Subscribing to a course element File discussion

Subscribe to course element



3. If you have already subscribed to this course element, you will see the button Unsubscribe. Click this button if you want to cancel the subscription.
Unsubscribe button

For further information about the general configuration options for receiving notifications, refer to the page Subscriptions and notifications.

Course progress

Manual progress

If the course progress indicator is activated for a course, the course element can be marked as done by clicking on Completed. Subsequently, the element gets a corresponding colour marking in the course menu as well as in the details area before the element's title.

Download file

You can download single files by clicking on the file name.

 Download multiple files ...

To download multiple files, select the desired content by ticking the checkbox next to it. Then click on the download file icon. This will start the automatic download and save the selected content as a .zip archive to your computer.

1

Open the relevant course element.

Select checkboxes

2

Select the files you wish to download by ticking the checkboxes next to them.

3

Click on the download file icon. The download will start automatically.

If the table contains a large number of entries, it will be displayed over several pages. When downloading selected entries, however, only those entries on the currently displayed page will be downloaded. To download entries from multiple pages at once, first use the Show all function below the table, which will display all existing entries on one page. Then select the desired entries as described above and click on the download file icon.

Download file icon

Send print job

This is an optional function. Whether it is available or not depends on the file type and whether it has been configured for your institution. Click on the icon to start the wizard to create a print job for the print service. Further information is provided in the dialogue of the wizard.

You can be assigned extended rights by a course supervisor. These rights will make additional functions, such as creating and editing folders or content, available to you. For further information about these functions, refer to the help section Functions in the course view .

Configuration: Authors' View

In the course editor

The following functions are available to you in the course editor:

Add a course element folder

 Click to open instructions on how to add a course element ...

To integrate a course element into your course, proceed as follows:
1

Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

Switch from the course view to the editing mode

2

Select a course element from the menu on the right.

Select course element

3

In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

Insert course element into the course tree

4

The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

Configure and publish course element



General configuration settings

In the course editor, you will find the following configuration tabs:

Title and description
 Configuration options in the tab title and description ...

Course editor settings in the tab title and description
ElementsDescription
Title

You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

 Changes to the title of the first course element, the so-called main course node ...

(warning)  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

SubtitleYou can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.
Description

Here you can describe the course element. The description will appear in the content area below the title.

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.


Display

Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. For an example of the different setting options, refer to the help page Displaying information about the course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.
IDYou will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.


Visibility
 Configuration options in the tab visibility and access ...

In the areas Visibility and Access, authors and course owners can individually determine the presentation of course elements. If no input is made in the access area, the content of a course element will by default be visible to all course participants after publishing the element. Apart from the general options listed below, additional configuration options are available depending on the course element.

The following general options are available for the configuration of visibility and access:

Course editor - Tab visibility and access


General configuration optionsDescription
Blocked for learners

If you select this checkbox, all other configuration options will disappear. The course element content is now exclusively accessible for tutors and administrators of the course.

Block access or visibility for learners
Depending on dateMark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.

Set access or visibility rights depending on dates

Depending on group

Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.

If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all non-members of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.


Set access or visibility rights depending on groups

Depending on assessmentHere, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. 

If you select the option Check for "passed", you will be able to choose a course element from the input field Course element, which the user must have passed as a prerequisite to accessing this course element. 

If you select the option Check score, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.

Set access or visibility rights depending on assessments

Depending on attribute

The visibility of this option is system-dependent.

Via this option, you can set visibility or access rights according to user attributes. Only users who meet the predefined attributes will be able to see the course element or have access to its content. Multiple attributes need to be linked with an operator (AND/OR).

Different kinds of relational operators might be available depending on the selected attribute. For example:

  • "contains the value"
  • "does not contain value"
  • "has exactly the value"
  • "does not have value"
  • "starts with value"
  • "ends with value"
  • "greater than" (>)
  • "less than" (<)
  • "greater than/equals" (<=)
  • "less than/equals" (>=)

A list of all available attributes of several selected institutions can be found on the page Overview of the OPAL-Shibboleth attributes.

Set access or visibility rights depending on attributes

Apply rules also for author, owner and tutorThis option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.

Apply rules also for author, owner and tutor

PasswordThis option is only available in the area Access and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.

Set access or visibility rights depending on passwords

Display expert modeClick on the button Display expert mode to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page Publishing within Courses (Expert Mode).
Set access or visibility rights in the expert mode
Advanced configuration optionsIn the case of individual course element types, there are further attributes to configure access to editing rights for course participants.

If various restrictive single options are set, they will be linked with AND, i.e. all conditions of the single options must be met for the user to see and have access to the course element. The only exceptions are the single options Attributes. In this case, various restrictive single options can also be linked with OR. The OR linking only requires the fulfilment of one condition in order to enable visibility or access, unless other restrictive single options prevent this.

All restrictions are also automatically valid for all subordinate course elements.

Note about hiding access restrictions

If a course element is visible, but there are

  • current or future access restrictions or
  • restricted rights for the course element,

the user will be informed accordingly when accessing the course element. This information helps the user to learn more about the functions available, e.g. which functions will be available at what time and under what conditions.

If required, however, you can hide this information text (from the user) for each course element individually.

 How to do that? ...

Notification message about existing access and authorisation restrictions in the course view:

Course element with notification message about authorisation restrictions

1

To hide this message, open the course editor and switch to the Visibility tab of the respective course element.

In the section Information if course node is visible but not accessible (max. 248 characters), remove the check mark in front of the entry Show access restrictions below the text field.

Publish your changes.

Course editor setting to hide notification message

2

The note will no longer be visible in the course view.

Course element without notification message about authorisation restrictions


For individual course element types, there are further attributes which can be used to regulate access to editing rights for course participants.

The following editing rights can be restricted or extended using the general configuration attributes (depending on date, group, etc.):

Task
  • Assignment
  • Edit task folder  
  • Drop box - Delete own solutions
  • Drop box  
  • Return box
  • Assessment
  • Sample solution
Blog
  • Read  
  • Read and write
  • Moderate
File Dialogue
  • Only file download / read in the forum  
  • File up- and download/ read and write in the forum
  • File up- and download/ moderate in the forum
Forum
  • Read  
  • Read and write
  • Moderate
Calendar
  • Read  
  • Add and edit dates
Link List
  • Display  
  • Display and add
  • Display, edit, and delete
Bibliography
  • Display  
  • Display and edit
Messages
  • Read
  • Write
  • Manage
Folder
  • Download
  • Upload
  • Delete
Podcast
  • Read  
  • Read and write
  • Moderate
Page
  • Display  
  • Display and edit
Profile
  • Display
  • Add
Test

Configurable in the tab Visibility :

  • Conduct test
  • View assessment
  • View results
Wiki
  • Read  
  • Add and edit articles

Access
Folder configurationIn this tab, you can upload files and adjust the quota of a folder. Detailed instructions are given in the following section Special configuration settings .
MultilingualismIn this tab, different translations can be added to individual course element areas.

Special configuration settings

In the tab Folder configuration , you have the following options:

Open folder

Here you can add content to the course element. Click on the button to open a simple editor view of the folder. All of the functions available in the editor view can also be directly used in the course view.

For more information on how to use the simple editor view, see the help page Folder functions (simple editor view).

Editor view - folder configuration tab

Users with extended rights may also configure the size of the storage space for a folder (quota).


Functions in the course view
In the course view of a course element Folder , you have access to all editing options available to users. Moreover, all of the functions you need to add and manage folder content will be available to you.
Overview course element folder - author functions
Create folder

Click on this button to create a new folder.

 How to do that?

1

Open the relevant course element.


New folder icon

2Click on the new folder icon.
3

Enter a folder name and optionally add metadata.

Please make sure that the folder name does not contain any of the following characters: " / ` ; : * < and >.

Folder name and metadata
4Click on Save.
Save button


New file

This option allows you to add a new file.

 How to do that?

  1. Open the relevant course element.
  2. Click on the new file icon.
New file icon
3. Enter a file name and optionally add content.File name and content
4. If necessary, assign a licence and add metadata.Licence and metadata
5. Click on Save to complete the editing process.Save button


Upload file

This option allows you to upload a file from your computer.

 How to do that?

  1. Open the relevant course element.
  2. Click on the upload file icon.
Upload file icon
3. Click on Select files to upload files from your computer or drag and drop the desired files into the upload field.Select files button
4. Confirm the upload by clicking on the Upload button.Upload button


Download selected files as a ZIP archive

This option allows you to download selected files as a ZIP archive.

 How to do that?

1

Open the relevant course element.

Select checkboxes

2

Select the files you wish to download by ticking the checkboxes next to them.

3

Click on the download file icon. The download will start automatically.

If the table contains a large number of entries, it will be displayed over several pages. When downloading selected entries, however, only those entries on the currently displayed page will be downloaded. To download entries from multiple pages at once, first use the Show all function below the table, which will display all existing entries on one page. Then select the desired entries as described above and click on the download file icon.

Download file icon


Copy content

Click on this button to copy content.  

 How to do that?

  1. Open the relevant course element.
  2. Select the files you want to copy by ticking the checkboxes next to them.
Select checkboxes
3. Click on the copy file icon.Copy file icon
4. Then select the location where you want to copy the files and confirm the process with Copy files.Copy files button


Move content

This function allows you to move content within the existing structure of the folder element.  

 How to do that?

  1. Open the relevant course element.
  2. Select the files you want to move by ticking the checkboxes next to them.
Select checkboxes
3. Click on the move folder icon.Move folder icon
4. Then select the location where you want to move the files and confirm the process with Move files.Move files button


Delete content

Click on this button to delete content.  

 How to do that?

  1. Open the relevant course element.
  2. Select the files you want to delete by ticking the checkboxes next to them.
Select checkboxes
3. Click on the trash can icon.Trash can icon
4. Confirm the dialogue with Delete.Delete button


Edit folder

This option allows you to edit content.  

 How to do that?

  1. Open the relevant course element.
  2. Click on the pencil icon next to the content you want to edit.
Edit icon
3. Make your desired changes and click on Save.Save button


Download table
Export table content as a file. The file format you have selected within your System settings will be used as the default format.

You can also authorise other users to add and manage folder content via the Access rights to the course element.