Page tree
Skip to end of metadata
Go to start of metadata

The course element  Media Centre  provides the course participants with a wide range of different media for learning purposes. The learning material is added by the course author and cannot be altered by the learners.

In comparison to the course element Folder , the media centre enables a clearer and more flexible view of the contained data. You can also create and display a personalised menu by assigning metadata to the contained files.


Usage: Learners' View


After opening the course element Media Centre , all data included in it will be presented on the right. If the author has assigned metadata to the files, they will be displayed below the file name together with the total number of pages as well as the name of the author and the publisher.

If the author has configured a content menu, it will be displayed on the left. According to the structure specified by the author, you will see various subfolders that organise the files contained in the media centre. If you open a subfolder, only the files contained there will be listed on the right.

Overview media centre
Functions for users

Open or download file

To open or download one of the files, click on the file name. The file will be opened in a new window. Content is usually directly displayed in the web browser. In all other cases, you will have the opportunity to download the file.

Mark course element as completed

Manual progress

If the course progress indicator is activated for a course, the course element can be marked as done by clicking on Completed. Subsequently, the element gets a corresponding colour marking in the course menu as well as in the details area before the element's title.


Configuration: Authors' View

In the course editor

The following functions are available to you in the course editor:

Add a course element media centre

 Click to open instructions on how to add a course element ...

To integrate a course element into your course, proceed as follows:

Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

Switch from the course view to the editing mode


Select a course element from the menu on the right.

Select course element


In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

Insert course element into the course tree


The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

Configure and publish course element

General configuration settings

In the course editor, you will find the following configuration tabs:

Title and description
 Configuration options in the tab title and description ...

Course editor settings in the tab title and description

You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

 Changes to the title of the first course element, the so-called main course node ...

(warning)  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

SubtitleYou can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.

Here you can describe the course element. The description will appear in the content area below the title.

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.


Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. For an example of the different setting options, refer to the help page Displaying information about the course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.
IDYou will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.

 Configuration options in the tab visibility and access ...

In the areas Visibility and Access, authors and course owners can individually determine the presentation of course elements. If no input is made in the access area, the content of a course element will by default be visible to all course participants after publishing the element. Apart from the general options listed below, additional configuration options are available depending on the course element.

The following general options are available for the configuration of visibility and access:

Course editor - Tab visibility and access

General configuration optionsDescription
Blocked for learners

If you select this checkbox, all other configuration options will disappear. The course element content is now exclusively accessible for tutors and administrators of the course.

Block access or visibility for learners
Depending on dateMark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.

Set access or visibility rights depending on dates

Depending on group

Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.

If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all non-members of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.

Set access or visibility rights depending on groups

Depending on assessmentHere, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. 

If you select the option Check for "passed", you will be able to choose a course element from the input field Course element, which the user must have passed as a prerequisite to accessing this course element. 

If you select the option Check score, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.

Set access or visibility rights depending on assessments

Depending on attribute

The visibility of this option is system-dependent.

Via this option, you can set visibility or access rights according to user attributes. Only users who meet the predefined attributes will be able to see the course element or have access to its content. Multiple attributes need to be linked with an operator (AND/OR).

Different kinds of relational operators might be available depending on the selected attribute. For example:

  • "contains the value"
  • "does not contain value"
  • "has exactly the value"
  • "does not have value"
  • "starts with value"
  • "ends with value"
  • "greater than" (>)
  • "less than" (<)
  • "greater than/equals" (<=)
  • "less than/equals" (>=)

A list of all available attributes of several selected institutions can be found on the page Overview of the OPAL-Shibboleth attributes.

Set access or visibility rights depending on attributes

Apply rules also for author, owner and tutorThis option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.

Apply rules also for author, owner and tutor

PasswordThis option is only available in the area Access and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.

Set access or visibility rights depending on passwords

Display expert modeClick on the button Display expert mode to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page Publishing within Courses (Expert Mode).
Set access or visibility rights in the expert mode
Advanced configuration optionsIn the case of individual course element types, there are further attributes to configure access to editing rights for course participants.

If various restrictive single options are set, they will be linked with AND, i.e. all conditions of the single options must be met for the user to see and have access to the course element. The only exceptions are the single options Attributes. In this case, various restrictive single options can also be linked with OR. The OR linking only requires the fulfilment of one condition in order to enable visibility or access, unless other restrictive single options prevent this.

All restrictions are also automatically valid for all subordinate course elements.

Note about hiding access restrictions

If a course element is visible, but there are

  • current or future access restrictions or
  • restricted rights for the course element,

the user will be informed accordingly when accessing the course element. This information helps the user to learn more about the functions available, e.g. which functions will be available at what time and under what conditions.

If required, however, you can hide this information text (from the user) for each course element individually.

 How to do that? ...

Notification message about existing access and authorisation restrictions in the course view:

Course element with notification message about authorisation restrictions


To hide this message, open the course editor and switch to the Visibility tab of the respective course element.

In the section Information if course node is visible but not accessible (max. 248 characters), remove the check mark in front of the entry Show access restrictions below the text field.

Publish your changes.

Course editor setting to hide notification message


The note will no longer be visible in the course view.

Course element without notification message about authorisation restrictions


Here you can add, import, or export entries to and from the bibliography. Detailed instructions are given in the following section.

As an author, you can also use all of these functions directly in the course view.

The course element must include a learning resource of the type Media Centre .
Further information on independent learning resources as well as tutorials on their creation and management are provided in the section Learning resources.

MultilingualismIn this tab, different translations can be added to individual course element areas.

Special configuration settings 

In the tab Configuration , you can assign a resource of the type Media Centre to your course element and specify display options.

Select media center

To assign a resource, you may:

  • use an existing media centre (option 1),
  • create and use a new media centre (option 2)

 Start the configuration for the two variants as follows ...

Open the course element Media Centre .

Go to the tab Configuration in the course editor and click the button Select or create media centre .

Select or create media centre button
2.A page is displayed containing the function to create a new resource as well as a list of your existing resources.

Decide on one of the following options:

Two options

(Option 1:) To use an existing media centre, select the desired resource from the table via the link Select media centre .

Select media centre

(Option 2:) To create and use a new media centre, click on Create . It opens a page for creating a new learning resource.

 Expand further steps ...
  • Enter a title for the new resource and add a description if necessary.
  • Click on Save .
  • As a next step, you can add an image to the resource using the Upload button.
  • Click on Finish to complete the creation process.

The newly created resource is now automatically used as a resource for the media centre course element and displayed under Selected media centre .

Create media centre



The selected resource will be displayed under Selected media centre .

Publish your course to complete the configuration and to make the resource available to participants.

Selected media centre

Functions after adding a resource

To detailed view
Use this button to switch to the detailed view of the added test resource. Among other things, you will find information on the supervisors and access rights in this area. For further information, please refer to the section Functions of the detailed view .Functions after adding a resource
Replace media centre
Click the button to replace the added media centre resource with another media centre resource. The same window will open as in the upper section Select media centre . Choose one of the two options to add a new media centre resource.

Click this button to edit the resource. You will be shown an overview of all existing documents, and you will be able to create additional documents and folders or upload files. Additional functions include deleting , moving, coping , zipping and unzipping files.

Further information is provided in the chapter Folder functions (simple editor view) .

In the course view

In the course view, you have access to all functions available to users. For a detailed overview, see section Functions for users .