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The course element Enrolment allows learners to enrol in learning groups, which is a prerequisite to participating in courses, accessing course or group content, as well as to being assessed.


Content

Usage: Learners' View

Overview

The course element Enrolment gives you an overview of all learning groups of a course in which you can enrol. Next to the learning group names, you can find information on the number of available places.

The colour code symbolises whether a regular enrolment is still possible. If there are still seats available and the enrolment deadline has not yet been exceeded, the area will be highlighted in green. If the learning group is already full or the enrolment deadline is in the past or in the future, the area is highlighted in red.

The status of the groups in the example can be interpreted as follows:

  • In the first group (L1), all three places are still available. Thus, three more users can enrol in this learning group. However, enrolment in this case is only possible up to a certain date (see column Enrol ).
  • In the case of the second group (L2), there is already one registered user. Since the number of places in this group is not limited, the group is open for an infinite number of users.
  • In the case of the third group (L3), there are already three registered users. Since the total number of places was limited to three, this means that this learning group is already full and direct enrolment is no longer possible. However, a waiting list has been configured for which it is still possible to register. In the event that an already enrolled user decides to leave the group, users on the waiting list have the chance of moving up. Depending on the configuration, this process either happens automatically or is manually controlled by the group supervisor.
  • In the case of the fourth group (L4), you are already enrolled. The course supervisor, however, has configured the learning group in a way that it is possible for you to leave the group at any time by clicking the Withdraw button. You can also still enrol in other groups, since their enrol buttons are still active.
Course element enrolment


Functions for users

As a user, you have access to the following functions in a course element Enrolment :

Agree to conditions

The course author can assign conditions to the enrolment. If this is the case, a condition text will be displayed when you first open the enrolment element. Only if you agree to the condition, you can proceed to enrol in one or more learning groups of this course.

 How to do that?
  1. Open the course element Enrolment .
  2. Read the text carefully and then click on I agree .
  3. The condition you agreed to will then be permanently displayed above the table of available groups. You can hide and show it at any time by clicking on the small triangle symbol in front of the text.
Agree to enrolment conditions

I agree button

Enrol

You will only see this button if you can enrol in this group.

Proceed as follows:

  1. Click on the button Enrol .
  2. The button disappears, a checkmark icon appears in the status column, and the Number of places increases.

The author can make further enrolment and learning group settings. They can, for example, specify the number of places or an enrolment period.

All settings can affect the functions and resulting views available to you.

Enrol button

Enrol (waiting list)

You will see this button if the configured maximum number of group participants has been exceeded and the course supervisor has provided a waiting list for this case.

To enrol in this waiting list, click on the button Enrol (waiting list) . The button will then disappear and a clock symbol showing your place on the waiting list pops up in the status column.

To offer users on the waiting list a place in the course, the author can activate the function Enable automatic moving up . Thus, the first eligible user on the waiting list will be added automatically to the group as soon as a vacancy becomes available (e.g. if a group member leaves the group or is excluded from it). If the course author does not activate this option, they or a group supervisor need to make that decision.

Withdraw

You will only see this button if the course author has allowed sign off by members.

To withdraw from a group within a course via a course element Enrolment , proceed as follows:

  1. Open the course element Enrolment .
  2. Select the group you want to leave from the overview.
  3. Click on Withdraw .
  4. Confirm the confirmation prompt with Withdraw .

Whether or not you have the right to withdraw from groups depends on the settings made by the author.  

Alternative path

If you have the right to withdraw from a group, you can also do so using the path Teach & Learn>My Groups >participating.  

 How to do that?

To leave a group, proceed as follows:
  1. Open the area Teach & Learn and select My Groups - Participating. Your groups will be displayed in the middle of the page.
2. In the list view, click on the exit icon in the column Actions.Exit group button in the table view
3. If you are currently using the preview for the group entries in the table, you will find the exit button at the end of the group entry.Exit group button in the preview

The icon for leaving a group is only displayed if this action is possible.

Authors can also limit the possibility of withdrawing to a certain period of time or prohibit members from leaving a learning group entirely. For more information on configuration options for groups, please refer to the help section Groups.

Withdraw (waiting list)  

You will see this button if you are on a group's waiting list and if the course author has allowed you to sign off from the waiting list.

To sign off from the waiting list, click on Withdraw (waiting list) and confirm the confirmation prompt with Withdraw .


Course progress

Automatic progress

If the course progress indicator is activated for a course, the course element will be automatically marked as completed upon the first finished attempt of the user. This process is independent of any possible assessment.


Configuration: Authors' View  

In the course editor

The following functions are available in the course editor:

Add course element

 Click to open instructions on how to insert a course element

To integrate a course element into your course, proceed as follows:
1

Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

Switch from the course view to the editing mode

2

Select a course element from the menu on the right.

Select course element

3

In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

Insert course element into the course tree

4

The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

Configure and publish course element



General configuration settings

In the course editor, you will see the following configuration tabs for a course element Enrolment :

Title and description
 Configuration options in the tab title and description ...

Course editor settings in the tab title and description
ElementsDescription
Title

You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

 Changes to the title of the first course element, the so-called main course node ...

(warning)  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

SubtitleYou can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.
Description

Here you can describe the course element. The description will appear in the content area below the title.

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.


Display

Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. For an example of the different setting options, refer to the help page Displaying information about the course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.
IDYou will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.


Visibility
 Configuration options in the tab visibility and access ...

In the areas Visibility and Access, authors and course owners can individually determine the presentation of course elements. If no input is made in the access area, the content of a course element will by default be visible to all course participants after publishing the element. Apart from the general options listed below, additional configuration options are available depending on the course element.

The following general options are available for the configuration of visibility and access:

Course editor - Tab visibility and access


General configuration optionsDescription
Blocked for learners

If you select this checkbox, all other configuration options will disappear. The course element content is now exclusively accessible for tutors and administrators of the course.

Block access or visibility for learners
Depending on dateMark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.

Set access or visibility rights depending on dates

Depending on group

Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.

If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all non-members of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.


Set access or visibility rights depending on groups

Depending on assessmentHere, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. 

If you select the option Check for "passed", you will be able to choose a course element from the input field Course element, which the user must have passed as a prerequisite to accessing this course element. 

If you select the option Check score, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.

Set access or visibility rights depending on assessments

Depending on attribute

The visibility of this option is system-dependent.

Via this option, you can set visibility or access rights according to user attributes. Only users who meet the predefined attributes will be able to see the course element or have access to its content. Multiple attributes need to be linked with an operator (AND/OR).

Different kinds of relational operators might be available depending on the selected attribute. For example:

  • "contains the value"
  • "does not contain value"
  • "has exactly the value"
  • "does not have value"
  • "starts with value"
  • "ends with value"
  • "greater than" (>)
  • "less than" (<)
  • "greater than/equals" (<=)
  • "less than/equals" (>=)

A list of all available attributes of several selected institutions can be found on the page Overview of the OPAL-Shibboleth attributes.

Set access or visibility rights depending on attributes

Apply rules also for author, owner and tutorThis option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.

Apply rules also for author, owner and tutor

PasswordThis option is only available in the area Access and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.

Set access or visibility rights depending on passwords

Display expert modeClick on the button Display expert mode to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page Publishing within Courses (Expert Mode).
Set access or visibility rights in the expert mode
Advanced configuration optionsIn the case of individual course element types, there are further attributes to configure access to editing rights for course participants.

If various restrictive single options are set, they will be linked with AND, i.e. all conditions of the single options must be met for the user to see and have access to the course element. The only exceptions are the single options Attributes. In this case, various restrictive single options can also be linked with OR. The OR linking only requires the fulfilment of one condition in order to enable visibility or access, unless other restrictive single options prevent this.

All restrictions are also automatically valid for all subordinate course elements.

Note about hiding access restrictions

If a course element is visible, but there are

  • current or future access restrictions or
  • restricted rights for the course element,

the user will be informed accordingly when accessing the course element. This information helps the user to learn more about the functions available, e.g. which functions will be available at what time and under what conditions.

If required, however, you can hide this information text (from the user) for each course element individually.

 How to do that? ...

Notification message about existing access and authorisation restrictions in the course view:

Course element with notification message about authorisation restrictions

1

To hide this message, open the course editor and switch to the Visibility tab of the respective course element.

In the section Information if course node is visible but not accessible (max. 248 characters), remove the check mark in front of the entry Show access restrictions below the text field.

Publish your changes.

Course editor setting to hide notification message

2

The note will no longer be visible in the course view.

Course element without notification message about authorisation restrictions


Access
Configuration

In this tab, you can administer and select learning groups or learning areas you want to make available for enrolment. Detailed instructions are given in the following section Special configuration settings .

Conditions

In this area, you can formulate enrolment conditions or conventions course participants must accept before they can enrol.

The accepted conditions are then displayed in the course view. Course participants have no right of revocation. 

Use the following functions: 

Activate conditions:

  1. Select the checkbox to allow for the definition of conditions.
  2. It opens the text field Conditions . Enter the condition text and confirm your entries with Save .
  3. The user will see the condition text and a button to accept it in the course view.
    (Here you can find an example)

Tab terms and conditions

Note

If you make subsequent changes to the condition text, it will again be displayed in the course element Enrolment , and all course participants are prompted to accept the revised conditions. This confirmation only applies to the enrolment element. If the user is already enrolled in a learning group, they can use all functions of the learning group (or of the course elements available in connection with this learning group) without having to reconfirm the conditions.

MultilingualismIn this tab, different translations can be added to individual course element areas.

Special configuration settings

In the tab Configuration , you can make all course element-specific settings. In the course element Enrolment , these include:

Learning groups

Enter the names of the learning groups - separated by a comma - in the text field or select the button with the three dots at the end of the text line.

If there is no learning group available in the course yet, it opens a window for creating a new learning group.

If there are already learning groups in the course, they will be displayed in a list from which they can be selected. You can also create new learning groups in this view using the Create button.

Tab configuration
Learning areas

Enter the names of the learning areas - separated by a comma - in the text field or select the button with the three dots at the end of the text line.

If there is no learning area available in the course yet, it opens a window for creating a new learning area.

If there are already learning areas in the course, they will be displayed in a list from which they can be selected. You can also create new learning areas in this view using the Create button.

For further information and an example on how to use learning areas, refer to the page Create and manage learning areas.

Maximum number of group memberships for each user in this enrolment

Enter the maximum number of groups in which a participant can enrol.

Examples:

  • Enter "0" to allow an unlimited number of groups. Users can enrol in all offered groups.
  • Enter, for example, "2" to allow users to enrol in two of the groups available for enrolment.
Display occupancy for learners

If this option is enabled, the columns Number of places and Waiting list are displayed. 

If this option is disabled, these two columns are hidden from students and group tutors. For course owners, the columns will remain visible.

Selected learning groups

In this section, all learning groups used in the enrolment are displayed in a list, and a quick access to some configuration options of these groups is provided.

Learning areas or learning groups which (only) belong to learning areas are not listed.

You can replace, expand, or adjust the configuration of the integrated groups at any time.

Publish the course for these changes to take effect in the course view.

In the course view

In the course view, you have access to all Functions available to users.

Users with the right to edit a group can directly open the section for managing group users by clicking on the occupancy icon (e.g. ) of the group.