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The course element Calendar allows you to embed a scheduler in a course or group. Depending on the setting, participants can also display this calendar in their private calendar.


Inhalt

Usage: Learners' View

Overview

In the course element Calendar , your monthly, weekly, or daily appointments are displayed, depending on the selected view. All existing appointments are colour-coded in order to ensure clarity.

To make sure you never miss an appointment, you can also embed the calendar in a personal calendar.

Overview course element calendar
Functions for users

As a user, you have access to the following functions in a course element of the type Calendar :

Subscribe to calendar

You can subscribe to course elements to get automatically informed about changes.
 How to do that?

To subscribe to a course element, proceed as follows:

  1. Open the relevant course and go to the desired course element.
  2. Click the Subscribe button in the upper right corner of the course element view.

Example: Subscribing to a course element File discussion

Subscribe to course element



3. If you have already subscribed to this course element, you will see the button Unsubscribe. Click this button if you want to cancel the subscription.
Unsubscribe button

For further information about the general configuration options for receiving notifications, refer to the page Subscriptions and notifications.

Add to personal calendar

Remove from personal calendar

The status of this button indicates whether or not the calendar has already been added to the personal calendar.

 Add to personal calendar ...

If the Add to Personal Calendar button is displayed, you can add the calendar to your personal calendar by clicking on it.

Add to personal calendar button
 Remove from personal calendar ...

If the Remove from personal calendar button is displayed, the calendar has already been added to the personal calendar. To remove the calendar from the personal calendar, click on this button.

Remove from personal calendar button

Calendar navigation

Use the navigation aid in the upper left corner of the calendar to navigate to the desired date in the selected view:

The navigation aid allows you to quickly navigate to the next/previous day, the next/previous week, or the next/previous month. Moreover, you can navigate to the current date with just one click.

 How to do that?

Click on the left arrow to navigate to the previous day, week, or month. The right arrow, in contrast, will take you to the next day, week, or month.

The navigation depends on the calendar view (day, week, or month) you selected. 

Arrow symbols

Click on today to navigate to the current date.

Today button

To maintain a good overview of upcoming appointments, you can switch between different views. Use the buttons in the upper right corner of the calendar:

The monthly overview gives you an overview of the entire current month

 Example ...
  1. Open the course element Calendar .
  2. Click on month in the calendar navigation.

The weekly overview allows you to view all upcoming appointments in the current week.

 Example ...
  1. Open the course element Calendar .
  2. Click on week in the calendar navigation.

The daily overview gives you an overview of the current day

 Example ...
  1. Open the course element Calendar .
  2. Click on day in the calendar navigation.


Appointment management

A course supervisor can assign extended rights for this course element to you. This will make the appointment management functions, such as the creation and editing of appointments, available for this calendar.

 Functions of the appointment management ...

Create appointment

You can create appointments for yourself and for other users, provided you have the right to edit the selected calendar. This includes single appointments as well as recurring appointments with different repetition cycles.
 Create new appointment ...

To create a new appointment, proceed as follows:

  1. Open the course element Calendar.
  2. Double-click an area in the calendar. The window for creating a new appointment opens. Depending on where you click, some appointment information might be filled in automatically.
Create new appointment

3. Enter a title and optionally a location and a description for the new appointment.

4. Then check the data in the fields Start and End.

5. In the case of an all-day appointment, select the checkbox next to All day below the fields start and end. This option should be enabled for all-day appointments.

 

Enter title, location, and description

6. If necessary, configure the desired repetition cycle and an end date for this cycle.

 You can choose from the following options ...
NeverThe appointment is never repeated and takes place only once on the specified date at the selected time.
DailyThe appointment takes place every day at the same time.
Monday to FridayThe appointment takes place every day from Monday to Friday, not including weekends.
WeeklyThe appointment takes place every week on the same day at the same time.
BiweeklyThe appointment takes place every other week on the same day at the same time.
MonthlyThe appointment takes place every month on the same day at the same time.
YearlyThe appointment takes place once a year in the same month, on the same day, and at the same time.

In the case of a recurring appointment, you must enter a new date in the text field Until. Otherwise, only a single appointment will be created.

Repeat option

7. You can configure a reminder for the new appointment or recurring appointment.

However, the reminder for the appointment will only be sent by email if you have subscribed to the calendar. The email contains information about the appointment title, appointment data, and if indicated, the place of the appointment. The description will not be transmitted.

8. Now decide on the visibility of the appointment

 You have the following options ...
Public eventThe appointment will be visible to all participants and added to their calendar.
Show only date and time

Users with extended rights will still see all information about this appointment. Users without extended rights, however, will only see the date and time of this appointment in the calendar.

 Example ...

Appointment view of different user types

Private eventThe appointment is only visible to you personally. It is not synchronised in the calendars of other users. Only other users with extended rights may see such an appointment if it has been added to a course or group calendar.
Visibility

9. Click on Save to complete the creation process.

You can only create new appointments in system calendars (course calendar, group calendar), not in imported calendars.

Edit appointment or recurring appointment 

An already created appointment or a recurring appointment can easily be edited at any time. 
 How to do that?
  1. Open the course element Calendar.
  2. Double-click the appointment you want to edit. The window Edit event opens.
  3. Make your desired changes and click on Save to complete the editing process.
Edit event

Delete appointment or recurring appointment

An already created appointment or a recurring appointment can easily be deleted at any time. 
 How to do that?
  1. Open the course element Calendar.
  2. Double-click the appointment you want to delete. The window for editing an appointment opens.
  3. Click on Delete. The appointment will be deleted immediately without showing a delete confirmation prompt.

    If the appointment you want to delete is part of a recurring appointment, the following window will appear:

    Edit or delete recurring appointment

    You have the option to edit the recurring appointment, delete a single appointment which is part of the recurring appointment, or delete the recurring appointment.

Edit or delete single appointment

Calendar list

Below the appointment sheet, you will find the calendar list, which includes all calendars that are linked to this calendar or have been imported to it.

The following functions are available to all users:

Selection of displayed appointments per calendar

This checkbox is only available in the personal calendar. If it is activated, the appointments of this calendar will be displayed in the appointment sheet.

You can generate an iCal feed link for calendars showing this symbol. An iCal feed link can be used to embed the selected calendar into other applications. You can copy the URL and paste it into any other calendar application that supports the iCal format.  

 Generate iCal feed link ...
  1. Open a calendar area in a course, group, or your personal calendar.
  2. Below the appointment sheet, you will find the calendar list, which includes all associated calendars.
  3. Click on the icon next to the calendar name.
  4. Copy the displayed URL and paste it into another calendar application.
Generate iCal feed link

Set calendar colour

Depending on the calendar type, the system will apply the default colour scheme to individual calendars. You can customise the colour scheme at any time. 
 How to do that?

To change the colour scheme for one of your calendars, proceed as follows:

  1. Open a calendar area in a course, group, or your personal calendar.
  2. Below the appointment sheet, you will find the calendar list, which includes all associated calendars.
  3. Click on the grey square icon next to the name of the calendar whose colour scheme you want to change.
Set calendar colour

4. A colour selection window opens which allows you to adjust the colour scheme by clicking into the colour legend.

5. Then click on an empty area outside of this window. By closing the colour selection window, you confirm the colour selection. The displayed page will be reloaded and the selected colour scheme will be applied to the calendar and the calendar appointments. The calendar will then also be displayed in this colour in the courses or groups in which it is used.

6. The newly selected colour scheme can be changed at any time.

Calendar with new colour scheme

The colour scheme of a calendar is saved and displayed user-specifically.
This means that each calendar will initially be displayed in the default colour scheme. If a user customises the colour scheme of a calendar, this setting will only apply to their calendar view. It will not affect how other users see the same calendar in their view.

Configuration: Authors' View


In the course editor

The following functions are available to you in the course editor:

Add a course element calendar

 Click to open instructions on how to add a course element ...

To integrate a course element into your course, proceed as follows:
1

Open the course you want to edit.

Use the pencil icon at the top of the page to open the editing mode.

Switch from the course view to the editing mode

2

Select a course element from the menu on the right.

Select course element

3

In the new window, you can define the position of the new course element within your course structure (left navigation pane). The available positions are marked with an insert icon.

To insert the new course element into an existing substructure, you need to open the substructure by clicking on the small triangle symbol next to its title. The area will open and you will again see insert icons at the positions which are available.

Click on the insert icon at the desired position within the structure. The selected area will be highlighted.

Confirm your choice with Insert course element.

Insert course element into the course tree

4

The element will be inserted into the course structure at the selected position.

Depending on the course element, you have to make additional configurations or add content in order to complete the configuration.

For these changes to take effect, you must publish the course. The course element will then also become available in the course view.

Configure and publish course element



General configuration settings

In the course editor, you will find the following configuration tabs:

Title and description
 Configuration options in the tab title and description ...

Course editor settings in the tab title and description
ElementsDescription
Title

You need to enter a title for the course element. The title can comprise a maximum of 100 characters. All special characters and numbers are permitted. The title will appear in the navigation menu of the course and also as a heading in the content area.

 Changes to the title of the first course element, the so-called main course node ...

(warning)  If you change the title of the first course element, the new content will only be applied to the main course node and then displayed in the opened course. If you wish to edit the course title or description, you can do so using the more settings menu of the course.

SubtitleYou can enter a subtitle for the course element with a maximum of 255 characters. All special characters and numbers are permitted. The title will appear as a tooltip in the navigation menu and - if selected and configured accordingly - as a subtitle in the content area.
Description

Here you can describe the course element. The description will appear in the content area below the title.

Depending on the settings configured in the element Display, this additional text is displayed to the user when opening the course element. The user can expand or collapse the view of the text.


Display

Define which information about the course element should be displayed in the course view. In addition to the content, you can optionally display the title and description. All course elements are provided with a reasonable presetting, which mostly includes the setting Title, description and content. You can adjust this setting in accordance with the options available for each course element. For an example of the different setting options, refer to the help page Displaying information about the course element.

Set link for this course element

Each course element can be accessed via fixed link addresses. Therefore, an internal and an external URL is assigned to each course element. These direct links to concrete elements can be used within courses or provided to learners. The URLs are located below the title and description of the element and will appear upon selecting Set link for this course element.  

  • External link: To refer to this course element from outside of the course or learning platform, you can use the external link and insert it, for example as a href attribute, into the desired HTML page.
  • Internal link: To set a link to another course element within the same course, you can insert the internal link as a href attribute into the desired HTML page.
IDYou will need the ID number of the course element (on the bottom right), for example, if you wish to use the expert mode in the visibility or access tab.


Visibility
 Configuration options in the tab visibility and access ...

In the areas Visibility and Access, authors and course owners can individually determine the presentation of course elements. If no input is made in the access area, the content of a course element will by default be visible to all course participants after publishing the element. Apart from the general options listed below, additional configuration options are available depending on the course element.

The following general options are available for the configuration of visibility and access:

Course editor - Tab visibility and access


General configuration optionsDescription
Blocked for learners

If you select this checkbox, all other configuration options will disappear. The course element content is now exclusively accessible for tutors and administrators of the course.

Block access or visibility for learners
Depending on dateMark this checkbox to specify a particular access time. You can set individual dates or date ranges by filling in only one or both input fields respectively. You can also create or delete dates via the + and - buttons.

Set access or visibility rights depending on dates

Depending on group

Select this checkbox to restrict the accessibility of the course element to learning groups or learning areas. You can then select existing groups and areas or create new ones.

If you set restrictions with the configuration option "depending on group", the corresponding course element will be restricted for all non-members of the group. This includes, for example, users who have not yet confirmed the group invitation or who are on the waiting list for a group. Such users cannot yet see or access the restricted course element.


Set access or visibility rights depending on groups

Depending on assessmentHere, you will find all assessable course elements. These include, for example, the elements test, assessment, task, or structure. 

If you select the option Check for "passed", you will be able to choose a course element from the input field Course element, which the user must have passed as a prerequisite to accessing this course element. 

If you select the option Check score, you can indicate a number of points in the input field "Passing score", which have to be achieved in order to be able to access the course element.

Set access or visibility rights depending on assessments

Depending on attribute

The visibility of this option is system-dependent.

Via this option, you can set visibility or access rights according to user attributes. Only users who meet the predefined attributes will be able to see the course element or have access to its content. Multiple attributes need to be linked with an operator (AND/OR).

Different kinds of relational operators might be available depending on the selected attribute. For example:

  • "contains the value"
  • "does not contain value"
  • "has exactly the value"
  • "does not have value"
  • "starts with value"
  • "ends with value"
  • "greater than" (>)
  • "less than" (<)
  • "greater than/equals" (<=)
  • "less than/equals" (>=)

A list of all available attributes of several selected institutions can be found on the page Overview of the OPAL-Shibboleth attributes.

Set access or visibility rights depending on attributes

Apply rules also for author, owner and tutorThis option does not become visible until one of the other options has been selected. If you activate the checkbox, the same access rules which apply to users will also be valid for tutors and course administrators.

Apply rules also for author, owner and tutor

PasswordThis option is only available in the area Access and can either be applied to the whole course or a structural element of the course. Enter the desired password, which users will need to use in order to gain access to the course content, in the text field.

Set access or visibility rights depending on passwords

Display expert modeClick on the button Display expert mode to open an input field, which allows you to perform a more complex configuration according to your needs. For more detailed information about the expert mode, see the help page Publishing within Courses (Expert Mode).
Set access or visibility rights in the expert mode
Advanced configuration optionsIn the case of individual course element types, there are further attributes to configure access to editing rights for course participants.

If various restrictive single options are set, they will be linked with AND, i.e. all conditions of the single options must be met for the user to see and have access to the course element. The only exceptions are the single options Attributes. In this case, various restrictive single options can also be linked with OR. The OR linking only requires the fulfilment of one condition in order to enable visibility or access, unless other restrictive single options prevent this.

All restrictions are also automatically valid for all subordinate course elements.

Note about hiding access restrictions

If a course element is visible, but there are

  • current or future access restrictions or
  • restricted rights for the course element,

the user will be informed accordingly when accessing the course element. This information helps the user to learn more about the functions available, e.g. which functions will be available at what time and under what conditions.

If required, however, you can hide this information text (from the user) for each course element individually.

 How to do that? ...

Notification message about existing access and authorisation restrictions in the course view:

Course element with notification message about authorisation restrictions

1

To hide this message, open the course editor and switch to the Visibility tab of the respective course element.

In the section Information if course node is visible but not accessible (max. 248 characters), remove the check mark in front of the entry Show access restrictions below the text field.

Publish your changes.

Course editor setting to hide notification message

2

The note will no longer be visible in the course view.

Course element without notification message about authorisation restrictions


For individual course element types, there are further attributes which can be used to regulate access to editing rights for course participants.

The following editing rights can be restricted or extended using the general configuration attributes (depending on date, group, etc.):

Task
  • Assignment
  • Edit task folder  
  • Drop box - Delete own solutions
  • Drop box  
  • Return box
  • Assessment
  • Sample solution
Blog
  • Read  
  • Read and write
  • Moderate
File Dialogue
  • Only file download / read in the forum  
  • File up- and download/ read and write in the forum
  • File up- and download/ moderate in the forum
Forum
  • Read  
  • Read and write
  • Moderate
Calendar
  • Read  
  • Add and edit dates
Link List
  • Display  
  • Display and add
  • Display, edit, and delete
Bibliography
  • Display  
  • Display and edit
Messages
  • Read
  • Write
  • Manage
Folder
  • Download
  • Upload
  • Delete
Podcast
  • Read  
  • Read and write
  • Moderate
Page
  • Display  
  • Display and edit
Profile
  • Display
  • Add
Test

Configurable in the tab Visibility :

  • Conduct test
  • View assessment
  • View results
Wiki
  • Read  
  • Add and edit articles

Access
MultilingualismIn this tab, different translations can be added to individual course element areas.
In the course view

Course authors have access to all functions available to users. For more information, refer to the section Functions for users.

Users with extended rights can also:

Manage appointments in the calendar

Create appointment

You can create appointments for yourself and for other users, provided you have the right to edit the selected calendar. This includes single appointments as well as recurring appointments with different repetition cycles.
 Create new appointment ...

To create a new appointment, proceed as follows:

  1. Open the course element Calendar.
  2. Double-click an area in the calendar. The window for creating a new appointment opens. Depending on where you click, some appointment information might be filled in automatically.
Create new appointment

3. Enter a title and optionally a location and a description for the new appointment.

4. Then check the data in the fields Start and End.

5. In the case of an all-day appointment, select the checkbox next to All day below the fields start and end. This option should be enabled for all-day appointments.

 

Enter title, location, and description

6. If necessary, configure the desired repetition cycle and an end date for this cycle.

 You can choose from the following options ...
NeverThe appointment is never repeated and takes place only once on the specified date at the selected time.
DailyThe appointment takes place every day at the same time.
Monday to FridayThe appointment takes place every day from Monday to Friday, not including weekends.
WeeklyThe appointment takes place every week on the same day at the same time.
BiweeklyThe appointment takes place every other week on the same day at the same time.
MonthlyThe appointment takes place every month on the same day at the same time.
YearlyThe appointment takes place once a year in the same month, on the same day, and at the same time.

In the case of a recurring appointment, you must enter a new date in the text field Until. Otherwise, only a single appointment will be created.

Repeat option

7. You can configure a reminder for the new appointment or recurring appointment.

However, the reminder for the appointment will only be sent by email if you have subscribed to the calendar. The email contains information about the appointment title, appointment data, and if indicated, the place of the appointment. The description will not be transmitted.

8. Now decide on the visibility of the appointment

 You have the following options ...
Public eventThe appointment will be visible to all participants and added to their calendar.
Show only date and time

Users with extended rights will still see all information about this appointment. Users without extended rights, however, will only see the date and time of this appointment in the calendar.

 Example ...

Appointment view of different user types

Private eventThe appointment is only visible to you personally. It is not synchronised in the calendars of other users. Only other users with extended rights may see such an appointment if it has been added to a course or group calendar.
Visibility

9. Click on Save to complete the creation process.

You can only create new appointments in system calendars (course calendar, group calendar), not in imported calendars.

Edit appointment or recurring appointment

An already created appointment or a recurring appointment can easily be edited at any time. 
 How to do that?
  1. Open the course element Calendar.
  2. Double-click the appointment you want to edit. The window Edit event opens.
  3. Make your desired changes and click on Save to complete the editing process.
Edit event

Delete appointment or recurring appointment

An already created appointment or a recurring appointment can easily be deleted at any time. 
 How to do that?
  1. Open the course element Calendar.
  2. Double-click the appointment you want to delete. The window for editing an appointment opens.
  3. Click on Delete. The appointment will be deleted immediately without showing a delete confirmation prompt.

    If the appointment you want to delete is part of a recurring appointment, the following window will appear:

    Edit or delete recurring appointment

    You have the option to edit the recurring appointment, delete a single appointment which is part of the recurring appointment, or delete the recurring appointment.

Edit or delete single appointment

Link, edit, or delete further calendars

Users with the right to edit the selected calendar also have the following options:

Import calendar

 To import a calendar, proceed as follows ...
  1. Click on Import calendar below the calendar sheet.
Import calendar button

2. The window Import calendar opens. Select whether you want to import the calendar as a .ical file or as a URL.

3. Indicate the URL or upload the .ical file and enter a name for the imported calendar.

4. Confirm your entries with Save.

5. The imported calendar appears in the list of imported calendars below the Import calendar button. The appointments will be displayed in the appointment overview.

The calendar name and appointments of the calendar are initially displayed in blue, as is the case with your own calendars.

Please note that special visibility settings of appointments from .ical files cannot be applied!

Edit calendar

Calendars you are allowed to edit are followed by a pencil icon.

To edit a calendar, proceed as follows:

  1. Open the calendar. Below the appointment sheet, you will find the calendar list, which includes all calendars associated with this calendar as well as all imported calendars.
  2. Click the pencil icon next to the calendar name and make your desired changes.
  3. Confirm all changes with Save.
Edit calendar

Delete calendar

To remove a calendar, proceed as follows:
  1. Open the calendar. Below the appointment sheet, you will find the calendar list, which includes all calendars associated with this calendar as well as all imported calendars.
  2. Calendars you are allowed to remove are followed by an X icon.
  3. Click on this icon and confirm the request to remove the calendar.
Remove calendar

You can only remove calendars you have previously imported or added. 

You cannot remove group calendars, since they are automatically added when you enrol in a group. Once you leave the group, you will also no longer see the calendars associated with it.

As a course supervisor, you can assign extended rights for a course element's additional editing functions to individual or even all course users. These rights can be configured in the tab Access. Further information can be found in the section General configuration settings on this page.