General access to courses and learning resources is controlled via the publication status. Depending on this status, the content in the system will be visible to different user groups.
To adjust the general access, assign the following status labels:
| Publication status | Short description | Access for the following user groups | |
|---|---|---|---|
 | Private - only visible to you | B | Only owners of the learning resource |
 | Review - visible to other authors | BA | Owners and anyone who has author rights in the system |
 | Public - visible to registered users | BAR | Anyone who can log on to the system |
 | Public - visible to registered and external users | BAR | E |
|
 | Public - visible to everyone | BARG | Worldwide publication, access is also granted to anonymous users |
 | Public - visible to everyone and external users | BARG | E |
Initial access
When a course or learning resource is created, the access is initially restricted to the owner of the learning resource (
or B), and the first publication of a course must be done using the course editor.
Publication wizard in the course editor
Access to courses can be changed directly when publishing a course. Start the wizard in the course editor to guide you through the process:
| 1 | Open the course you wish to publish in the course view. Use the pencil icon at the top of the page to open the editing mode. |
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| 2 | Please note the following in preparation:
A legend explaining these and other symbols can be found in the course editor at the bottom of the page.
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| 3 | Start the wizard by selecting Publish from the Editor tools menu. |
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| 4 | Step 1 gives an overview of all included course elements. New or edited course elements will be automatically marked with a tick and published in the next steps. If you do not wish to publish individual course elements yet, remove the tick from the corresponding checkbox(es). Click on Step 2 to continue. In special situations - for example, if you make subsequent changes to an already existing course and want to publish these changes - the wizard is preceded by individual information texts, which need to be confirmed for the wizard to start. |
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| 5 | In Step 2, you can make more changes and, if necessary, specify a particular time for these changes to be published in Step 3. |
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| 6 | Follow the remaining steps of the wizard and complete your settings with Finish. |
For a course resource, you can activate the options Public – visible to registered users (BAG) and Public – visible to everyone (BARG) to enable access also for so-called "external users". Just mark the checkbox next to External users can contribute to the course. For more information on external users, see the Roles and rights help page.
Change the publication status in the course view
To change the publication status of a course in the course view, proceed as follows:
| 1 | Open the course or learning resource and click on the gear icon. |
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| 2 | Select the desired option. | |
| 3 | Confirm your choice with Save. |
Reference a course in the catalogue
Published content should be displayed in a meaningful catalogue structure to allow learners to perform a thematic search for available learning resources in addition to the global search. The learning platform provides a separate area called catalogue in which resources can be referenced. Instructions on how to add your course to the catalogue can be found on the Add course to the catalogue help page.